In 2014, the Maddie’s Shelter Medicine Program partnered with the UC Davis Koret Shelter Medicine Program with support from Maddie’s Fund to create the Million Cat Challenge, a shelter-based campaign to save the lives of 1 million cats in North America over the course of 5 years. The core strategy of the campaign was centered around 5 key initiatives that offer every shelter, in every community, practical choices to reduce euthanasia and increase live outcomes for sheltered and community cats. By the end of 4 years, more than 1,200 shelters had joined and collectively saved more than 1 million cats. This Phase 1 success led to a Phase 2 expansion of the project to include a deeper focus on one-on-one consultations in shelters, development and dissemination of digital training materials, and broader recruitment reach to engage more shelters where cats are most at risk for euthanasia with the goal of ensuring that every cat presenting to a North American shelter experiences the right care and the right outcome.
The MCC Program Manager will support the Phase 2 expansion (3 years) by managing the work of the UF team to assure the success of multiple projects, including shelter consultations, website management, data accrual/validation, recruitment, event planning, and outbound communications. The manager will coordinate projects with the equivalent position at UC Davis, the work of multiple offsite consultants, and faculty/staff at UF by establishing and tracking project work plans and team calendar; developing an organizational structure that ensures that work is identified, owned, and continues moving forward; facilitating effective team communication and operations; prioritizing projects in balance with team capacity and workload; scheduling and facilitating meetings; contributing to the development and maintenance of a strategic plan; assisting as needed with execution of tasks, reporting, and management of partnerships.
- Maintains overall strategic plan
- Develops, implements and maintains a centralized project management system that captures and tracks team commitments
- Evaluates and prioritizes incoming workflow in the context of existing commitments and makes recommendations
- Establishes project work plans and calendar; monitors, reviews, and evaluates progress
- Monitors record keeping and file maintenance for projects
- Prepares records of project activities for reports and communication activities; oversees and ensure the timely preparation and delivery of reports and other project materials
- Identifies, evaluates, supports, and solves complex issues related to the program.
- Participates in the planning and administration of program activities.
- Resolves escalated problems referred by subordinates, team members, or faculty.
Oversees recruitment and retention of shelters and shelter data collection :
- Leads the team in the development of strategies to identify and recruit animal shelters to join MCC and its sister program Shelter Animals Count.
- Coordinates web design and database maintenance project consultants.
- Supervises data management personnel to support participating shelters in the ongoing collection of shelter data, data-sharing with Shelter Animals Count, maintenance of member contacts in the MCC and Florida Shelter Census databases.
- Promotes excellent shelter end-user training and support.
- Ensures data integrity, including data entry, validation, export, and analysis.
Facilitates Effective Team Communication:
- Schedules and plans complex meetings including utilization of online meeting platforms with multiple partner organizations.
- Coordinates routine and strategic team meetings by structuring agendas, distributing pre-work, recording notes, and distributing action items.
- Maintains team schedule of commitments and activities to allow for strategic and realistic planning.
- Utilizes project management software to coordinate projects
Supports Million Cat Challenge Program Operations and Activities:
- Coordinates complex travel for team events.
- Provides conference and event support including booth logistics and event booking.
- Represents MCC at conferences, workshops, and in communications.
- Researches and coordinates vendors for special projects as needed.
- Leads special projects such as electronic survey development and delivery, data analysis and display.
- Assists with budget and reporting to funders.
Other Duties as Assigned:
- Assignments may include support for program activities outside of the MCC when needed to support overarching Shelter Medicine program goals.
- This position reports to the MCC faculty member. This is a highly responsible position requiring self-direction, creativity, organization, motivation, communication, and capability to plan and execute projects from start to finish with little oversight. Instructions that are given may be verbal or in writing.
- Will supervise temporary and part-time OPS assistants.
- Responsible for interpretation and communication of program brand strategy.
- Responsible for creating a highly effective work environment for faculty and staff by designing, conducting, analyzing, and coordinating projects assigned by the program director.
- This is a highly professional position requiring daily contact with faculty, staff, consultants, collaborators, and animal shelters across North America.
- Performs a broad range of high-level administrative duties in support of the program, and as such, must present a professional demeanor and attitude, devise and initiate problem-solving techniques, provide excellent and helpful customer service, and exercise independent and prudent judgment in internal and outbound communications.
- Maintains sensitivity to the needs of others, sensitive to critical issues, ability to maintain confidentiality.
- Excellent proactive and reactive communication skills, including public speaking, email, online, and one-on-one, and presents ideas effectively in formal and informal situations.
- Provides program communication committee comprised of staff and consultants with timely information as needed.
- Responsible for compliance with purchasing card policies.
- Researches project costs and proposes budgets.
- Professional responsibility must be exercised over confidential shelter data.
- Leverages excellent problem-solving skills, including the ability to understand project challenges and propose actionable solutions.
- Uses organizational, time-management, and project-management skills to lead team to timely and accurate completion of projects.
- Creates a forward-thinking work environment, while modelling flexibility and adaptability to unexpected events, emerging opportunities, and changing priorities.
- Participates in development and maintenance of a strategic plan.
|Special Instructions to Applicants:
8am to 5pm, Monday-Friday. Occasional extended hours during anticipated periods of peak seasonal activities or response to unanticipated emerging needs. Occasional evenings, weekends, and overnight travel as needed for conferences, training, planning, and field activities.
In order to be considered, you must upload your cover letter, credentials, and resume:
- Detailed cover letter describing experience and specific skills in 1) project management, 2) animal welfare, 3) data management software, and 4) what is attractive about this position
- Samples of relevant work products
Application must be submitted by 11:55 p.m. (ET) of the posting end date.